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WP Media Folder Review: Organize Your WordPress Media Library With Folders

Last Updated on July 14th, 2020

Published on May 2nd, 2018

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When you first launched your WordPress site, it was easy to find every single file in your media library because…there just weren’t that many of them.

But as your site grows, it becomes increasingly difficult to locate that one specific file in your media library that you uploaded six months ago. I doubt I’m telling you anything you don’t already know…

In fact, I just did a quick perusal of the WPLift media library and we have over 22,000 files here. Yeah…it’s a dark day if you have to wade into that and find an old file.

WP Media Folder is a plugin that can alleviate the pain of that situation, and just make for easier day-to-day management, by adding actual folders to your WordPress media library.

Yes – you’ll be able to use your WordPress media library just like the folders on your operating system of choice. You can create your own folders and drag and drop files between folders as needed to get a better grasp of how your media library functions.

In my WP Media Folder review, I’ll share a bit more about the specific functionality that this plugin offers. Then, I’ll take you hands-on and show you around the interface.

*We originally reviewed the plugin back in 2016. Since then, the developers have updated it with new functionality and a great new interface, so we’ve completely rewritten our review in 2018 to match these new features.

WP Media Folder Review: What The Plugin Does

The core WP Media Folder plugin adds most of the functionality. With it, you can:

  • Create your own folders and subfolders
  • Upload single or bulk files directly to folders
  • Move files between folders with drag and drop
  • Use detailed sort/filter options to find things even more easily
  • Search folder names to quickly navigate to the right folder
  • Import files from FTP and sync folder structure
  • Upload and replace existing files in your media library (helpful if you need to update an old image that you’ve used in multiple places)

WP Media Folder works with any plugin that uses the default WordPress media manager, which should mean that it will have no issues with, for example, your favorite page builder plugin.

WP Media Folder also integrates with WooCommerce to help you manage your product images, which is a great potential use case for a media library folder plugin.

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So far – all of that is available in the core plugin.

JoomUnited also offers two add-ons for WP Media Folder, though. These add-ons can help you:

  • Integrate with Google Drive, Dropbox, and OneDrive with two-way syncing.
  • Embed PDFs on your frontend site.
  • Create more styled image galleries from folders, as well as other helpful gallery management functionality.

I’ll start by showing you around the core plugin. Then, I’ll show you the two add-ons near the end.

Hands-on With WP Media Folder Core Plugin

When you first activate WP Media Folder, it gives you an option to automatically organize your existing images by post categories.

I think this is pretty convenient onboarding because it gives you a chance to add at least some organization to your existing images without any work:

wp media folder review onboarding

To access your folders, you just head to the regular media library. Some other plugins will still let you access your regular media library, but WP Media Folder opts for the replacement approach:

the interface

Honestly, the interface is pretty intuitive. If you’re comfortable working with files and folders on your computer or Google Drive, you should be able to start working right away without any difficulties.

But let me go through some of the specific features so you can see how things work…

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Viewing Your Folders

The WP Media Folder interface has some similarities to Google Drive’s interface how it displays subfolders inside the interface. And it also includes a traditional file tree on the left-hand side so that you can jump around as needed:

viewing folders

While WP Media Folder always had this basic functionality, the design looks a whole lot better in the newer version.

Creating A Folder

To create a folder, you click on either of the Create Folder buttons, give it a name, and you have a brand new folder:

creating a folder

Visually Organizing Folders

To add some more visual organization, you can right-click on a folder to add a custom color:

folder cover

There’s also an option to add a custom folder cover, if you want to take things further.

Moving Files Between Folders

To move a single file between folders, you just grab it and drag it to the new folder:

move file

If you edit an individual file, you can also make a file appear in multiple folders:

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multiple folders

If you want to move multiple files at the same time, you click the Bulk Select button and then you can select as many files as needed to move as a single group. You can also use “Shift + Click” to quickly select a bunch of images when you’re in bulk select mode:

bulk move files

Sorting And Filtering Options

One of the things that’s really helpful about WP Media Folder is its powerful Sorting/Filtering options. By clicking on that button, you can quickly filter out:

  • Only media that you’ve uploaded
  • Media type (e.g. images, audio, PDF files, etc.)
  • Date (the month that it was uploaded)
  • Size (image dimensions)
  • Weight (file size)

And then you can also sort both folders and files by a variety of criteria as well.

sort/filter options

Adding External Videos

One neat new feature in WP Media Folder is the ability to add external videos from YouTube, Vimeo, or DailyMotion into your media library:

add external video

This makes it super easy to reuse embedded videos or find them later on – very convenient if you work with a lot of videos.

Note – this feature doesn’t actually upload the file – it’s still hosted at the original service. It just makes it easy to save and reuse.

How To Insert Images Into Your Content

Up until now, I’ve focused on the media library part. But most of the time, you’ll probably be working with your media files while actually writing posts or using plugins.

Here’s how that part works…

You click on the normal Add Media button and then you see the same interface. To insert a media file, you just click on it and hit Insert into post. For example, here’s the YouTube video I added to my media library:

Another thing that you can do is create a gallery from all the images in a folder with a single click (using the core WordPress gallery functionality):

You can even have the plugin automatically insert new images that you add to the folder.

This same interface will also work with other plugins.

For example, here it is working inside the Elementor interface:

use with elementor

And WP Media Folder will also integrate with WooCommerce, like I mentioned before.

Again – as long as the plugin uses the native WordPress media manager, the two should play together nicely.

WP Media Folder Settings

Beyond the actual interface, WP Media Folder also has a detailed settings area where you can configure a variety of functionality:

Some notable features here are:

  • Restricting access to certain folders by user role
  • Renaming media files upon upload based on a structure that you select
  • Importing folders from FTP
  • Setting up automatic sync between your media library and FTP

Exploring The 2 WP Media Folder Add-ons

As I mentioned, WP Media Folder also offers 2 add-ons that can further extend the core functionality above. I’ll show you briefly how each of them works…

With the WP Media folder Addon, you’ll get new settings that let you sync up with external storage services. If you connect with one of these, you’ll be able to view those files in the Add Media interface:

wp media folder settings

And you also get an option to actually embed PDFs in your content:

The WP Media Folder Gallery Addon, on the other hand, expands the core plugin’s gallery functionality with:

  • More gallery management functionality
  • 7 gallery themes (including sliders and masonry)
  • More advanced gallery navigation
  • Option to create a gallery and sub-galleries based on your folder structure

create galleries

How Much Does WP Media Folder Cost?

The core WP Media Folder plugin costs $29 for 6 months of support/updates. You can also get 12 months of support/updates for $39.

And if you want both add-ons, you’ll pay $59 for the core plugin, both add-ons, and 12 months of support/updates.

No matter which plan you purchase, you can use the plugin on unlimited sites.

Final Thoughts On WP Media Folder

WP Media Folder was always a quality plugin. But the new interface is a big step up. The interface really does make it feel a lot like Google Drive for your media library.

Beyond the improved interface, the developers have also added new functionality, like the external video import feature.

And the detailed sorting/filtering options remain a great way to drill-down into all of your files. Plus, you have a bunch of options to sync with other storage methods like FTP and Google Drive, as well as the option to use your folders with page builders, WooCommerce, and more.

All in all, if you want to add some much-needed organization to your WordPress media library, give WP Media Folder a look.

Get WP Media Folder

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Colin Newcomer is a freelance writer and long-time Internet marketer. He specializes in digital marketing, WordPress and B2B writing. He lives a life of danger, riding a scooter through the chaos of Hanoi. You can also follow his travel blog.